This Policy Applies to Crowstone Preparatory School including Early Years Foundation Stage (EYFS).

Status: 08/03/16 APPROVED

Date Reviewed: February 2016

Headteacher: Mr J Thayer

Health & Safety Officers: Mr J Thayer, Mr SA Thayer

Next Review: Annual Cycle

Crowstone Preparatory School is fully committed to promoting the safety and welfare of all in our community so that effective education can take place. A high priority is placed on ensuring that all the operations within the School environment, both educational and support, are delivered in a safe manner that complies fully, not just with the law, but with best practice. Risks are inherent in everyday life. We need to identify them and to adopt systems for minimising them. Our pupils need to be educated into how to cope safely with risk.

What Is A Risk Assessment?

A risk assessment is a tool for conducting a formal examination of the harm or hazard to people (or an organisation) that could result from a particular activity or situation. A hazard is something with the potential to cause harm (e.g. fire).


  • A risk is an evaluation of the probability (or likelihood) of the hazard occurring (e.g. a chip pan will catch fire if left unattended).
  • A risk assessment is the resulting assessment of the severity of the outcome (e.g. loss of life, destruction of property).

Risk control measures are the measures and procedures that are put in place in order to minimise the consequences of unfettered risk (e.g. staff training, clear work procedures, heat detectors, fire alarms, fire practices, gas and electrical shut down points and insurance).

Accidents and injuries can ruin lives, damage reputations and cost money. Apart from being a legal requirement, risk assessments therefore make good sense, focusing on prevention, rather than reacting when things go wrong. In many cases simple measures are very effective and not costly.

Risk assessments need reviewing and updating regularly. At Crowstone Preparatory School we are very aware that all staff and pupils need to receive training. A “library” of risk assessments is maintained by the Health and Safety officer (Mr S Thayer). for staff to refer to and use for themselves. The Health and Safety officer  is responsible for keeping records of staff training.

What Areas Require Risk Assessments?

There are numerous activities carried out in Crowstone Preparatory School, some of which will require a separate risk assessment. The most important of these cover:

  • Fire safety and procedures
  • Educational visits and trips

But risk assessments are also needed for many other areas, including:


  • Science
  • Each P.E. facility used (eg Hall, Field, Swimming pool)
  • Art
  • Music (including minimising the risk of hearing loss to staff)
  • Drama
  • Staff, eg Injury, Pregnancy return under ‘fit for work’ limitations issued by GP

To help us carry out effective risk assessments, and assess all risks adequately, using our template where appropriate, for our educational activities and visits.


The focus of our pastoral care is to ensure that every pupil leaves as a confident, articulate young person capable of keeping him/herself safe. Our programme and assemblies are directed towards promoting an increasing understanding as the pupils develop, of the risks that exist in both the real and the electronic worlds, and on sensible precautions that should be taken.

Ongoing Pastoral Care: Discussion of individual pupils forms a core of staff meetings; this information is minuted and shared with staff.

Child Protection issues: Records of concern are in place to identify children at risk beyond the environs of school.

Anti-Bullying: Crowstone Preparatory School follows a clear Anti-bullying policy, of which all staff are made aware. Crowstone Preparatory School keeps a central record of alleged bullying and actions taken.

Medical and First Aid:

Lead First Aider maintains risk assessments for first aid and all other treatments and procedures. Accident forms are maintained and the Lead First Aider is responsible for ensuring that accident reports are passed to the Health and Safety Coordinator.
Crowstone Preparatory School’s separate First Aid and Medication Policy explains the procedures that we would follow in the event of a medical emergency. The Head is responsible for ensuring the reporting of any notifiable accident that occurs on school premises to a pupil, member of staff, parent, visitor or contractor to the HSE in accordance with the Reporting of Injuries Diseases and Dangerous Occurrence Regulations (RIDDOR).

Unsupervised Access by Pupils:

We ensure that pupils understand why they do not have unsupervised access to potentially dangerous areas, notably classrooms, the Kitchen and secluded areas within the 'Millenium' garden.

All flammables are kept securely locked. Pupils do not have access to the Maintenance and store areas of Crowstone Preparatory School.

Child Protection:

Our Child Protection policies and training for staff form the core of our child protection risk management. Safer recruitment policies and procedures ensure that CROWSTONE Preparatory School is not exposed to the risk of employing staff who are barred from working with children, and are not allowed to work in the UK.

Site Maintenance and Security:

Risk assessments cover rooms with a greater level of hazard; risk assessments are in place for manual handling, slips and trips, working at height, lone working, asbestos, electricity, gas, water and the control of substances hazardous to health (COSHH). Training is given to minimise the risk of both fire and security by adhering to good practice.

Conducting a Risk Assessment:

Our policy at Crowstone Preparatory School is to reduce the risk in all activities to an acceptable level. In order to ensure this we ensure that:

  • Staff delivering the activity or instruction are appropriately trained
  • Children receive instructions on safety and behaviour prior to the activity
  • Children are appropriately equipped for the activity, including any necessary protective equipment for tasks identified as requiring its usage.

Specialist Risk Assessments:

The Health and Safety officer arranges for specialists to carry out the following risk assessments:

  • Fire safety.
  • Legionella.
  • Gas safety.
  • Electrical safety.

Early Years Foundation Stage(EYFS):

Crowstone Preparatory School has arrangements in place to carry out daily checks of the indoor and outdoor areas used by Early Years pupils.


Risk Assessments are review and audited annually or when any structural work is planned or in the event of an accident.

Responsibilities of all Staff:

All members of staff are given a thorough induction into Crowstone Preparatory School’s arrangements for risk assessments and health and safety. Specialist training is given to those whose work requires it. However, staff are responsible for taking reasonable care of their own safety, together with that of pupils and visitors. They are
responsible for co-operating with the Head and Health and Safety officer Finally, all members of staff are responsible for reporting any risks or defects to Crowstone Preparatory School Health and Safety Officer.

Risk Assessment Checklist:

  • Fire Safety check
  • Smoke Alarms
  • Exits clear
  • Keys stored correctly
  • Health and Hygiene
  • Toilets checked
  • Kitchen surfaces/equipment
  • Clean Toys
  • Towels/Handwipes available
  • Liquid soap
  • Bins
  • First aid box
  • Equipment checks
  • Gates/Padlocks
  • Plug sockets
  • Water Temperature
  • Drinking water 'Tap' (Seasonal)
  • Toys
  • Items locked away/secured
  • Cupboard
  • COSSH items
  • Kitchen cutlery